How We Produce a Show

The process of putting together a Pittsford Musicals show involves a great deal fo time and many people working together. Pittsford Musicals board members and their dedicated committees work throughout the year to bring the elements of a show together. The board meets once a month and committees meet as needed to make sure that each fall we produce a quality theatrical production for our audience.

Here is a basic timeline of the process:

January

• Annual Meeting in which our new Board members are elected.
• At the first Board meeting our new officers are elected.  
• The following committees are organized:  
• Show Selection, Director Search, Scholarship Committee, Publicity, and Membership.
• We start to put together the Production List of committee chair people and production staff.

• Budget committee is formed.  
• Show dates are verified.  
• Committee heads give their first reports.
• The Production List continues to be filled.

• Show is selected.  
• Director Search reports on progress.
• The show logo is started.  
• The Production List continues to be filled.

• Budget Committee reports progress.  
• Directors are selected.
• Schools who will receive scholarships are decided upon.
• Stage Door goes out with show and director announcements.  
• Publicity and Marketing committee plan is presented.
• The Production List continues to be filled.

• The Budget is approved.  
• Membership (ticket sales/donors) committee meets.  
• Publicity report is given.
• Scholarship recipients decided upon.  
• School liaison confirms rehearsal schedule.

• Scholarships announced and presented to winners.  
• First production meeting.  Scripts given to Directors.
• Publicity announces scholarships awarded.  
• Audition committee formed.  Audition hotline updated.

• Membership committee prepares special donor and “groups” letters.  
• Audition posters printed.  T-shirt designed.
• Plan Red Wing Game and WXXI telethon outings.

• Stage Door announces auditions and Scholarship winners.  
• Audition posters out.  Audition materials ready.  
• Special donor and “groups” letters sent out.  
• Red Wing Game and WXXI telethon.  
• Nominating Committee formed.
• Cast photographer chosen.

• Auditions are held.  Board members call cast.  Thank you letters sent to those not cast.  
• Prepare read-through folders.  
• Read through.  Scripts passed out.  Production Staff introduced.  
• Plan social events.  
• Publicity and Marketing reports progress.
• Cast photos taken.
• Videographer is chosen.

• Show posters go out.  Box Office opens.
• Production Sunday committee formed.
• Party planning continues.
• “Move in” dates for sets confirmed.

• Nominees for Board election confirmed.
• Production Week and Performances.  Strike set.
• Cast Parties.

• Stage Door goes out with Board candidate bios.
• Board meets to review production and year.
• Caroling Party.
• Annual meeting notice goes in the Brighton-Pittsford Post.